Gantt software is of fundamental importance in project management, as it is intended for the creation and planning of a project.
In 1986 a Polish engineer designed a method intended to show the interdependencies of production processes, but as it was published in Polish, which was little known at the time, it was immediately replaced by the method written in English and created in 1910 by Henry Gantt in order to develop the productivity levels of his employees.
What is Gantt software?
The Gantt diagram is a bar chart representing the timeline of a project, indicating on the horizontal axis, the timeline of a project, and on the vertical axis, the tasks that make up the project.
Each task is represented by a coloured bar that runs from the start date to the end date of the activity.
After entering all the tasks in the Gantt software, you will have a visual scheme of how the project is structured, immediately seeing which tasks come first and which later. Also, we can use Microsoft excel templates to bring some good results but still Gantt software come with some advantages.
It allows you to go into specifics, indicating who is the resource assigned to a given task, whether they work full time or part-time, the amount of work done and the amount remaining and even clarifies the cost associated with each task.
The diagram also shows the name of the project tasks, their dependency relationships, time dates and the estimated time to complete them.
Do not forget that this diagram should only be set up after a project has been designed, i.e. immediately after the project WBS has been drawn up, which is intended to describe the composition of the activities and sub-activities.
What is the purpose of Gantt software?
Freelancers and work teams should not underestimate the importance of Gantt software. It is an indispensable tool in project planning as it facilitates the planning of a project by respecting the deadlines of the various tasks.
The Gantt is very easy to understand. By reading the coloured bars, it is possible to understand the things to be done, with the corresponding durations and deadlines.
Project managers will be able to understand the start and end date of a project, and it also keeps track of tasks so that nothing is forgotten, bearing in mind that there may be some tasks that can be carried out at any time and others at specific times.
In the project representation, it is possible to identify the critical path, i.e. the sequence of activities that links the start and end of a project and determines the completion date.
Identifying the critical path serves to reduce the time needed to complete the project by indicating the sequence to which more attention should be paid to avoid jeopardising the end date.
Monitoring a process using Gantt software
From the first glance, it can be seen if processes are running on schedule, and team members can see where they are in a project, what they need to complete certain tasks and what input they need.
This diagram clearly shows who to contact and who to work with at each stage of the project, improving team cohesion and communication, and motivating teams to work more consciously, productively and on time.
The Gantt chart is a useful tool for all project management and personnel management activities.
Gantt charts can also be used outside of project management, such as in the manufacturing sector, where they are used to create employment plans.
In such circumstances, activities are organised in resources and not in time steps, and available capacities can be clearly determined.
How Gantt software works
It is important to have a clear idea of the activities to be carried out before creating a project.
Then it is necessary to identify resources, define deadlines and establish dependencies between activities.
As far as the creation of the Gantt chart is concerned, the Excel spreadsheet is considered the ideal tool to use for this purpose.
There are five main parts of a Gantt chart, such as the box showing the name of the task, the taskbar which has information about the start and end of the task and its progress.
Then there is the so-called activity relationship which represents the priority of the work to be done, e.g. activity X cannot start until activity Y is completed.
Also of fundamental importance are resource management and the so-called project milestones, the former intended to assign specific tasks to certain resources, while the latter emphasises the presence of an important result.
If a manager wants to introduce this method into his workflow, he has to check that his projects meet criteria such as deadlines, the need to work on several tasks at the same time, the need for collaboration between different employees and departments.
If these requirements are met, the use of the Gantt method will be satisfactory in all respects.
Advantages of using Gantt software
It allows you to organise the activities of the WBS, i.e. the analytical structure of a project, by defining the relationships and constraints between the various activities, highlighting cases of undesirable overlap.
It is versatile, as from the outset it is possible to break down a single project and have an overview of several projects in a single Gantt chart.
It is flexible, as it allows you to update the project, with an overview of unexpected changes.
It provides clarity by breaking down multiple tasks and timelines into a single overview, allowing you to see where your team is at each stage of the project.
It replaces meetings by providing updates on the progress of a project.
This chart can be used to present a project and its subsequent stages to potential funders.
It enhances the motivation of team members, as with a clear overview they will be able to understand their overall performance and become more aware of the consequences of delays on a project.
Costs for Gantt software
The costs for Gantt software can vary depending on many factors. Much depends on the version chosen, the functionality offered and the quality of the programme.
It is difficult to compare costs in this area as suppliers charge in a variety of methods.
It is estimated that mid-level services cost between EUR 20 and EUR 40 per person per month. Intermediate level Gantt software is ideal for the development of companies and teams.
Small companies, on the other hand, do not need to spend nearly as much for a decent tool, with alternatives ranging from 5 to 12 euros per worker per month. Large companies with hundreds of projects will most likely spend 45 euros per worker per month or more.
The 5 best Gantt software: which one to choose (updated 2022)
Clarizen is a great Gantt software designed to link employee conversations and projects into a single environment.
It is aimed at SMEs and large groups with large and complex projects.
It enables strong collaboration between team members and other stakeholders, displays real-time project status.
It monitors project progress, duration and expenses, increasing project profitability.
Its mobile application makes it excellent, providing access to all its functions on the move.
Sciforma is a Gantt software designed to manage projects, resources and monitor time.
It offers the possibility of using three modules separately or in a complementary way.
There is a module to manage the right projects according to the company strategy, a second module to manage projects according to different methodologies and a third module to monitor time.
It is very easy to install and is compatible with all browsers.
Monday.com is used by more than 80,000 teams worldwide and is very simple to manage any team or project.
Its main elements are tabs, groups, columns and elements.
The tab is a spreadsheet whose sections are called a group, which in turn has elements that contain information, such as what needs to be done.
The 4 most important functions are the dashboard, integrations, visuals and automation.
The dashboard gives us the possibility to see the most important things at a glance, the integrations serve to simplify the workflow, perfectly integrating the most popular external tools, the visuals give us the possibility to divide the various things in different ways and finally the automation allow us to save time and optimize the work.
ProjectManager.com is a Gantt software that revolutionises the way we think about projects.
Its main features are: the Gantt chart, to follow each progress on the timeline, the task management, to assign tasks to the team, the online project planning and finally there is the so-called dashboard, which serves to immediately notify any kind of progress or change assigned to the project.
Britix24 is a Gantt software designed for small and medium-sized enterprises, providing users with a set of tools to manage projects, assignments, etc. It has many integrated functions, such as intranet and project management.
It has many built-in functions, such as a corporate intranet, email management, workflow management, video conferencing.
When assigning resources, the names of the busiest employees at the moment are highlighted in red.
It is very simple to use, it will be easy to understand how it works even for those who have no experience with the Gantt chart.
This Gantt chart software is available free of charge if your team consists of no more than three people, i.e. if you are happy with the basic functions, otherwise, you will need to refer to subscription plans.