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Top 5 Mistakes Businesses Make During Office 365 Tenant to Tenant Migration

The business world is all about acquisitions, mergers, and rebranding. Have you ever thought what happens when one firm takes over another? There are obviously a lot of things that have to be taken care of right from the company’s data to its mailboxes. Moreover, in this technologically advanced age, you have to be even more vigilant during migration especially when you have stuff like Office 365 around.

What is Office 365?

Office 365 is Microsoft’s subscription-based service that can be used by businesses and individuals. It seems to be working well for small ventures, start-ups, companies, non-profit organizations, and large firms. The plans of Office 365 can be customized for your firm based on your requirements.

Suppose your firm uses Office 365 and has been acquired by another firm, there will be a need to undertake on demand migration which includes the migration of mailboxes, OneDrive accounts, and domains. In order to migrate the resources and data of an Office 365 tenant to another tenant, you need to go through a number of steps.

Find the four steps you need to follow for office 365 tenant to tenant migration:

  • Preparation of the domain
  • Domain verification
  • Scheduling the migration
  • Facilitation of the migration

There are specially designed migration tools for source-tenant to migrate office 365 to office 365 of the target tenant. Right now, there is no readily available option in Office 356 for this migration but it can be done with a 3rd party migration tool.

However, office 365 tenant to tenant migration is not as easy as it may seem to be. You may be under the impression that since both sides belong to Microsoft, things are going to be smooth but it does not work that way. It basically depends on the workload.

There can be certain mistakes from your side while carrying out the whole procedure of migration. Here are the top 5 ones you should keep your eyes open for:

1. Lack of sufficient space

For a tenant to tenant migration, Office 365 of the target tenant should have enough space. Only then the source tenant can send all the data successfully to the intended tenant. There might be the need to get a few more licenses too.

Most often, this aspect of allotting enough space for the migration is overlooked and it ends up with failure in the process of migration. Being extra vigilant can help you save yourself from a lot of headaches later. 

2. Not having administrator accounts

It is important to have administrator accounts for both the source tenant and the target tenant. While using migration tools, there may be a need to create more admin accounts. You must ensure that you have them as you start the Office 365 tenant to tenant migration. Also, simply you can visit www.duocircle.com to learn everything that you need to learn everything regarding office 365 tenant to tenant migration and make this process hassle-free for you.

3. Not giving enough time

Migration should be done in a planned and systematic manner without any haste. Give enough time to this process or else be prepared to face a glitch. You need to do testing and understand whether everything is working fine or not.

At the same time, setting up the target tenant is essential while carrying out migration. You must create the following in the target tenant:

  • User mailboxes
  • Resource mailboxes
  • Distribution groups

Migration would be difficult if everything is not kept ready at the target tenant.

4. Not giving training to users

The most important thing about office 365 to office 365 migration is the training given to end-users. Users are valuable and their satisfaction is extremely important. If you skip on this step, users will not know how to use Office 365 after the migration.

This can create a lot of chaos and confusion in the new set up. To avoid getting into trouble you have to focus upon giving proper training to the end-users. However, they would be ready for some kind of disruption due to the migration. 

5. Not choosing the right migration tool

You may use third-party office 365 migration services or tools in order to support your migration. Choosing the right tool is essential. Most of them currently available focus only on the data and emails and not on the permissions required.

When you move the mailbox, the permissions will be lost. Without the permissions, your workflow is likely to get disrupted. Hence, make a note of the fact that moving your data to the target tenant does not mean moving the permissions as well. You have to take care of that part separately.

When it comes to the implication of office 365 tenant migration, there are many. If you are migrating soon, the above-mentioned mistakes have to be avoided so that everything gets into place seamlessly. We hope that this post has been helpful to you. Make sure to leave your comments below. We would be happy to hear from you.

Deepak Gupta

Deepak Gupta is a tech geek who is a founder of TechShali, a popular tech-blog dedicated to help people all around the world.

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