How to Write a Capability Statement + Template

A capability statement is a powerful marketing tool that showcases your company’s expertise, experience, and unique value proposition to potential clients and business partners. It serves as a concise and compelling overview of your capabilities and qualifications.

Here, we will provide a step-by-step guide on how to write an effective capability statement. We will cover the essential format and sections, including core competencies, past performance, differentiators, company data, and contact information.

Capability Statement Format and Sections:

a. Core Competencies: Start your capability statement by highlighting your core competencies. These are the areas in which your company excels and possesses specialized skills or expertise. Clearly and concisely outline the key competencies that set you apart from the competition.

b. Past Performance: Showcase your track record of success by providing specific examples of projects or contracts you have completed. Highlight notable achievements, awards, or recognition received. Include relevant details such as project scope, client name, and outcomes achieved.

c. Differentiators: Differentiators are the unique qualities or strengths that distinguish your company from others in the industry. Identify what sets you apart and explain how it benefits your clients. This can include factors like innovative approaches, cutting-edge technology, or exceptional customer service.

d. Company Data: Provide important company information that instills confidence in your capabilities. Include details such as your company’s history, size, location, certifications, and relevant industry affiliations. This section helps establish credibility and demonstrates that you are a reliable and trustworthy partner.

e. Contact Information: Ensure that your capability statement includes up-to-date contact information. Include your company’s name, address, phone number, email, and website. Make it easy for potential clients or partners to reach out to you for further discussions or inquiries.

Concise and Engaging Writing:

When writing your capability statement, remember to keep it concise, engaging, and easy to read. Use short sentences and paragraphs to improve readability. Avoid industry jargon and technical terms that may confuse the reader. Instead, focus on clear and straightforward language that effectively communicates your key points.

Use bullet points or subheadings to break up information and make it more scannable. This allows readers to quickly grasp the most important details and navigate the document efficiently.

Tailor to Your Target Audience:

Consider your target audience when crafting your capability statement. Tailor the content to address their specific needs, challenges, or interests. Show how your capabilities align with their requirements and demonstrate how you can add value to their projects or initiatives. This personalized approach increases the relevance and impact of your statement.

Proofread and Edit:

Before finalizing your capability statement, ensure that you thoroughly proofread and edit the content. Check for any grammatical or spelling errors, and ensure that the information is accurate and up to date. A polished and error-free document reflects positively on your professionalism and attention to detail.

Design and Visual Appeal:

While content is crucial, visual appeal also plays a significant role in capturing the reader’s attention. Ensure that your capability statement has a clean and professional design. Use consistent branding elements such as logos, fonts, and colors to maintain visual coherence with your company’s identity. Incorporate relevant visuals such as photographs, charts, or graphs to illustrate your accomplishments or showcase your work. However, make sure that visuals enhance rather than distract from the content.

Getting started with a capability statement

Writing a compelling capability statement is essential for effectively promoting your company’s expertise and securing new business opportunities. By following the recommended format and including sections on core competencies, past performance, differentiators, company data, and contact information, you can create a powerful document that highlights your unique value proposition.

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